Fire Safety Log Book

This logbook should be kept on the premises at all times, along with a maintenance record. The register should be filled up following the inspection, testing, and maintenance of any of the items specified by the legislation as it will help you demonstrate compliance with your legal obligations in respect to fire safety.
Fri, Apr 14, 2023 5:42 AM


A building's essential fire safety information is intended to be recorded in fire safety log books. This will be unique to each different business and facility and will involve fire safety regulations, practises, updates, and servicing. The log book's main function is to give visiting fire officers, managers, service engineers, and fire marshals an accessible summary and point of reference. Supporting the maintenance of your company's safety and compliance with the requirements of the Regulatory Reform (Fire Safety) Order 2005.

Visits by fire and rescue service:

Personnel from the Fire and Rescue Service may occasionally visit the location for getting acquainted with the surroundings in the event that they are called to a building fire. The presence of a Fire and Rescue Service visit should not be understood as a recommendation of the premises' fire safety policies and procedures.

Fire alarm log:

The repair and maintenance of fire alarms and other automatic fire detection systems is outsourced by 99.9% of all enterprises. And that is how it ought to be. These systems are complex, and if they fail, the effects might be disastrous. But your fire safety log book should still contain records of this upkeep.

· Always check that the fire alarm system is operational and that staff members are familiar with its use, including what to do in the event of an alarm.

· Be sure to document any fire alarm testing, activations, or unintentional fire alarm activations in your log book.

· Inspections of detectors should be performed to look for damage, dirt build-up, heavy coats of paint, and other conditions likely to interfere with the correct operation of the detector.

Extinguishers log:

Each of your fire extinguishers needs to go through a consistent cleaning and maintenance schedule. Including internal, monthly visual checks. Additionally, a basic annual service and an extended service should be performed by a qualified individual. Depending on the type of extinguisher, the extended service is necessary every five or ten years.

Emergency lighting log:

Similar to how you should regularly check your fire extinguishers, you should also check your emergency lighting. This needs to include a regular function test, which can be done internally by a qualified employee. Likewise, yearly discharge testing should be performed, ideally by an electrical engineer with the necessary credentials.

Self-closing fire door log:

You must also make sure that your fire doors are safe and working. Verify that all of the doors are closing completely onto the door rebates and being released. Moreover, various fire-prevention devices like fire barriers and safety glass. And it ought to happen at least once every six months. more frequently in regions with heavy traffic.

Record of fire drills:

Your fire safety log book should also include a record of all meeting places, escape routes, and fire drills.

Miscellaneous equipment’s:

You will have been made aware of the fire safety equipment you require for your company by your fire risk assessment. Use your fire safety log book to keep track of all regular equipment inspections, service, and maintenance.

Smoke control systems record of tests:

When the corresponding fire alarm initiating devices are engaged, smoke control testing is performed to confirm the right setup of the smoke zone, and the inspections must be promptly documented.

· On any site, smoking is no longer permitted.

· Make sure the law is upheld in your policies for employees and visitors.

· If smoking outside is permitted, watch out for it there and make sure there are enough ashtrays and ventilation available.

Unwanted fire signals and false alarms:

Details of any false alarms Including the reason why the alarm went off and the measures taken to make sure it doesn't occur again must be recorded.

Sprinkler systems log:

The proper operation of trace heating systems offered to prevent freezing in the sprinkler system Quarterly, half-yearly, annual, and three-year intervals. Make arrangements for a qualified individual to conduct the sprinkler system's tests and inspections. Any flaws discovered must be noted, and any appropriate steps must be performed. Make sure you get the certificates proving the testing was successful.

Fire Hose reels:

A professional person should inspect it periodically for evident leaks and corrosion according on the environment and fire dangers. Additionally, regular visual checks should be made to ensure that the hose reel is clear readily visible, and has all necessary operating instructions.

Annual service

A flow test should be performed to ensure a steady and sufficient flow (use of a flow indicator and pressure gauge is recommended).

The hose should be completely run out and subjected to operational water pressure to ensure that it is in good condition, that all couplings are water tight, and that the nozzle is easy to operate.

Record of fire safety training drills:

Every employee on your premises must receive fire safety training as required by law. Even if they only stay for one day. Or volunteering. Additionally, you must document this instruction in your fire safety logbook including yearly updates. You must maintain a record of your fire marshal training in addition to the regular staff fire safety training. Included are any additional classes taken, as well as any challenges they may have encountered.

Train staff on the following:

• The things that are on your emergency plan's list.

• The significance of fire doors.

• Simple fire safety precautions.

• Proper application of firefighting gear.

• Exit routes, including physically walking them, and how exit devices work.

• General issues like areas where smoking is permitted or prohibitions on cooking elsewhere.

• When necessary, aiding people with disabilities.